How to Organize your Supplies with Airtable

Stop wasting money buying supplies you already own! Learn how to create a powerful, searchable digital database for all your craft supplies using Airtable's free platform. Brandi Mahon shows you how to organize stamps, stencils, dies, inks, and more so you can find exactly what you need in seconds—saving you time, money, and frustration.

What You'll Create

• A complete digital inventory of your craft supplies
• Searchable database with photos and detailed information
• Custom categories for stamps, dies, stencils, and embossing folders
• Separate tracking systems for consumables (inks, markers)
• Multiple viewing options (grid, gallery, filtered views)
• Sentiment and theme-based search capabilities
• Brand-organized supply lists

Techniques You'll Learn

• Setting up a free Airtable account and workspace
• Creating custom fields and categories for craft supplies
• Using single-select and multi-select options
• Adding photos and attachments to records
• Building searchable sentiment libraries
• Creating filtered views for specific themes or brands
• Organizing by color families (rainbow order)
• Tracking what you have vs. what you need
• Setting up location tracking for physical storage

Skill Level

Beginner - No database experience required! This step-by-step tutorial walks you through every click, making it perfect for anyone who can use a spreadsheet. If you can type and click, you can do this.

Class Features

• Complete screen-share tutorial showing every step
• Live demonstration of building a database from scratch
• Real-world examples from an active craft room with 365+ supplies
• Tips for organizing by brand, theme, and sentiment
• Search functionality demonstrations
• Multiple view creation (grid, gallery, filtered)
• Strategies for tracking consumable supplies
• Ideas for delegating data entry tasks

What Makes This Class Special

This isn't just about making a list—it's about creating a searchable, visual system that actually saves you money. No more buying duplicate stamp sets or searching through bins for 20 minutes! The multi-layered organization (theme, sentiment, shape, brand) means you can find supplies multiple ways depending on your creative needs. Plus, it's completely free to set up and use!

Resources Included

• Step-by-step video walkthrough
• Database structure recommendations
• Field setup examples (stamps, dies, stencils, inks, markers)
• Tips for photographing supplies
• Filtering and searching strategies
• Organization ideas for physical storage integration
• Free Airtable platform access information

Perfect For

• Crafters with growing supply collections
• Anyone tired of buying duplicate supplies
• Makers who can't remember what they own
• Organizing large stamp and die collections
• Tracking inks and markers by color
• Creating inventory for sponsored work or content creation
• Families looking for kid-friendly organization tasks
• Anyone wanting to save money and reduce waste

Join Brandi from Stamp Me Some Love and discover how a simple digital database can revolutionize your craft room organization. Stop wasting time and money—start crafting smarter today!